Still Relying on Paper Records for Dental Office Management?

- 3 Challenges Might be Coming Your Way

From phones to watches; from TVs to lighting; everything is getting smarter. In the midst of such a scenario, how far is it feasible to stay dependent on paper records for dental office management? Not for too long, we surmise. Most clinics, today, are moving towards adopting a paperless solution for dental practice. The reasons are simple. There are many challenges that are likely to be faced if a gradual move towards going paperless is not made.

Here, we explore 3 of the major risks that you dental office may run if you keep going the old school way.

Losing Patients to Smarter Clinics

 

It is not just the things that are getting smarter; the patients are too. Clinics that offer online paperless patient registration tend to have an edge over those which do not. The point in discussion is that who would like to waste their precious time in the clinics, filling out patient forms and then waiting for their turn to consult the dentist?

Everyone has smart phones these days. Why wouldn’t they just register online; make an appointment; and land directly for the consultation? When a dental office offers that choice, it is the first preference of those who do not have much time. And that kind of population is fairly large.

Handling all the Records for Decades

Okay! Even if you are not losing your patients to a smarter dental clinic, for how long are you prepared to keep handling and storing those paper records? For a decade? Or two? Or Three? Sounds bizarre! Doesn’t it?

The problem with records on paper is that they have to be stored, and they only keep increasing in volume with time. In case of online patient registration, being paperless gives you the advantage of secure and durable storage and handling of patient records. All you have to do is browse the archives and find as old or as new entries as you want. Plus, you are saved the trouble of disposing the junk.

More Expenditure; Less ROI

Look at it this way. You think that investing in technology is additional expense that may really make your budget go out of shape. But it may be otherwise. When you have stationary and other inventory coming in for maintaining records on paper, and a person who is always needed to manage the records, the expenditure may come out to be the same or even more that investing in office management software. 

With software that can manage things for you, you do not need to continuously invest in inventories and manpower to manage the task. Consequently, the expenditure is reduced in the long run and the Return on Investment rises. 

By the way, these are only three of the many challenges that may be faced by you if you do not wish to find a dental practice paperless solution. So, add up the pros and cons and make a wise decision before the others get smarter than you.

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5 Major Advantages of Going Paperless with Online Patient Registration

There are a number of setbacks, paper-based methods can cause within dental offices. Paper expenses can account for a large portion of offices’ annual expenses while manual data entry and file maintenance can result in costly inaccuracies. These are just a couple of reasons why many dental offices are switching from paper processes to online dental paperless registration.

Here are the five major advantages of doing this:

• Clean and Accurate Patient Data

When paper records are manually created and are transferred from person to person, the chances of inaccuracies is high. Organizing and maintaining clean data for so many patients can be challenging whereas online-managed data is always in one secure place where they can be updated, accessed and shared at the click of a button.

• Extra Hands and Help

Online registration is simply meant to reduce stress and this is what it does. When a patient get registered online, the details automatically get shared with dental staff and according to the provided requirement, the appointment can be easily fixed without making a special visit to the clinic or hospital.

• No More Expensive Costs

Spending much on buying papers can lead to disruption in sustainable development. Therefore, implementing paperless patient registration workflows does not only work toward a sustainable environment, but the effort to go green that can enhance your organization reputation.

• Enhanced Security

If the paper data get misplaced somewhere, it can be troubling. Therefore, many dental patient paperless registrations are provided online with secured login details where patients can normally visit to check their next appointment or an appointment can be fixed in a short way. No need to assemble paper bundles for storing the patient’s medical records.

• Easy Workflow Auditing

Implementing a new patient document management system provides a great opportunity to audit exist workflows. It will help making the work easy than before.

Digitizing workflows have become a popular solution to expensive paper costs and inefficient processes among many fields throughout many countries. Consider implementing online workflow process solutions from today and avail the best results. 

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Go Paperless and Save Time with Online Patient Registration

Today, in this ‘Age of the Web’, everything from shopping to booking air tickets can be done from the comfort of your couch. Thanks to the ever-increasing power of the Internet. 

Do you run a dental practice? Are you looking for a solution that breathes an air of convenience into your practice not only for your practice but also your patients? If so, online patient registration for Open Dental is exactly what your practice needs.

DDS Apps will eliminate the need of your patients filling out new patient’s forms with pen and paper, which can be time consuming for patients. For your practice, your staff has to scan, shred and manually input the new patient data into Open dental.  Also, the cost of buying paper, printing forms, and keeping records can a cost savings opportunity. For the patients, it's a time and effort consuming task. This is where DDS Apps online paperless patient registration can come to your rescue.

For dental practices, the use of DDS Apps for Open Dental is quick and easy for patient registration and management of records which is becoming in high demand nowadays. Let’s walk you through the benefits of associating you practice with such innovation.

Benefits of Paperless Online Patient Registration

1. Cost-Effective: As discussed above, by opening online registration service for your patients, you can save money. It will help you cut down all the funds that you are spending on the staff to manage new and existing patient records.

2. Time-Saving: This is another point that we mentioned above. All the time that your patients spend in visiting your practice and in turn the time that you put in to cater to them, can be saved. After you launch the service, your patients will be able to register and schedule appointments from the comfort of their homes.

3. Boosts Patient Satisfaction: Online forms can make other areas of a practice, such as scheduling quite efficient. Once you start offering such convenience to the patients, satisfaction and trust follows.

4. Eco-friendly: When we say PAPER-LESS, it means less use of paper, in turn lesser chopping of trees. Paperless registration helps in practicing go green. So, by choosing to go paper-free at your practice, you are actually contributing your bit towards conserving the environment.

5. Improves the Reputation of Your Practice: If your existing clients are happy with the services that you offer, they will talk volumes about your practice and thus, the word will spread wide and far, laying a positive impact on your reputation.

Incorporating online registration into your workflow can save your practice money and time, increase your effectiveness, and make dental arrangements less excruciating for the patients.

Now that you have been made familiar to all the benefits of online paperless patient registration, would you still want to stick to the traditional forms and files? Go ahead and choose an innovative practice management paperless software solution that can help you make the most of this new-age technique.

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